Automate, compliance tracking and stay inspection-ready at all times
Never miss another expiry date or compliance check. Orta tracks every document, qualification, and certification across your workforce.
- Automated compliance tracking and alerts
- Proactive notifications 30, 60, and 90 days in advance
- Centralised workforce compliance dashboard
- Mobile-first, accessible anywhere
Manual compliance tracking puts your business at risk
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Tracking is slow and error-prone
Paper forms, spreadsheets, and email reminders make it easy to miss critical deadlines.
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Gaps in compliance carry real risk
Expired visas, certifications, or qualifications can lead to fines, operational gaps, and audit issues.
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Admin drains time from managers
Tracking documents manually takes hours every month and distracts teams from more strategic work.
Before Orta vs With
The Old Way
- Manually checking expiry dates via spreadsheets or email
- Chasing managers for missing approvals or documents
- Relying on memory or scattered records
- Risk of penalties and work gaps
- Time lost reconciling systems
with
- Automated alerts for expiring documents 30, 60, 90 days in advance
- A clear, centralised dashboard shows compliance status across the workforce
- All compliance documents are stored securely in one place, with audit-ready reporting
- Built-in compliance monitoring prevents fines and avoids operational disruption
- Seamless integration with onboarding, HR, and workforce systems
- Manually checking expiry dates via spreadsheets or email
- Chasing managers for missing approvals or documents
- Relying on memory or scattered records
- Risk of penalties and work gaps
- Time lost reconciling systems
- Automated alerts for expiring documents 30, 60, 90 days in advance
- A clear, centralised dashboard shows compliance status across the workforce
- All compliance documents are stored securely in one place, with audit-ready reporting
- Built-in compliance monitoring prevents fines and avoids operational disruption
- Seamless integration with onboarding, HR, and workforce systems
Track, alert, and report in real-time with one system
Prevent costly fines
Ensure your organisation stays 100% compliant with legal and industry regulations.
Automate tedious work
Replace manual tracking with automated notifications, approvals, and reminders.
Get proactive notifications
Receive alerts 30, 60, and 90 days in advance to manage renewals, visas, and qualifications efficiently.
Mobile-first accessibility
Check compliance on the go, wherever you are, with full visibility across devices.
Compliance snapshot in real time
Why organisations choose Orta
- Works for 24/7 shift-based teams in care and hospitality
- Handles tricky shifts like sleep-ins and split coverage
- Cuts admin by syncing data across systems
- Helps prevent understaffed shifts and compliance breaches
- Saves managers time while keeping staff informed
FAQs
How quickly can we go live?
Most providers are operational within 3 days. We import your data on day 1, you review on day 2, and go live on day 3. Complex setups might take a week.
Can we try before committing?
Yes. Start with one site or one tool. Scale up when you see results. Monthly contracts mean you’re never locked in.
What if we're locked into another system?
Run Orta in parallel until your contract ends. Many providers start with our Onboarding tool while waiting to switch their main system.
How long does it take to get set up?
Our team will guide you step-by-step to ensure smooth implementation.
Can it integrate with existing HR or onboarding systems?
Yes – Orta connects seamlessly so all compliance data flows into one centralised platform.
Can I track multiple teams or locations?
Absolutely – view and manage compliance across departments, sites, and roles in one dashboard.
Does Orta help with regulatory reporting?
Yes – generate audit-ready reports automatically with supporting documentation.
How are alerts delivered?
Notifications are sent via email and mobile to ensure deadlines are never missed.
Are there hidden fees?
No. Monthly price includes everything: unlimited users, support, updates, and data import. Only pay per site.
What about setup costs?
Zero. We import your data and configure everything for free. This includes staff training and first-month support.
Can we really cancel anytime?
Yes. 30 days notice, no penalties. Export your data whenever you want. We believe in earning your business monthly.
Does it work on mobile?
Yes. Managers get full web access, staff use mobile apps for rotas, shift swaps, and clock-in. Works on any device.
Is our data secure?
UK servers, GDPR compliant, ISO 27001 certified. Daily backups, encryption throughout. Your data stays yours.
