Workforce management for care providers
Automate onboarding, compliance tracking and rota planning. Stop wasting hours chasing paperwork, juggling spreadsheets and fixing rota chaos. Orta brings every part of workforce management into one simple platform built for care.
Spreadsheets are failing your care service
If you rely on documents, WhatsApp groups and paper files, you are wasting time and putting your service at risk.
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Compliance Gaps
Expired DBS checks on the rota. Training certificates buried in folders. Panic when inspectors arrive.
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Rota Chaos
Sunday nights spent building rotas. Endless messages about shift swaps. No clear view of who is available.
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Agency Dependency
Paying for agency cover while your own staff are free. No control over quality. Costs rising every month.
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Onboarding Delays
Weeks to clear new hires. References lost in email chains. Good candidates accept other offers.
Three solutions, for care’s biggest challenges
Fast onboarding, smart rostering and effortless compliance for care providers.
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Onboarding
Get new starters ready in days, not weeks. Digital document collection, automated references and instant right to work checks keep your pipeline moving.
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ROSTERING
Build role based rotas across services and sites, handle last minute changes and cover gaps fast. Staff see shifts on mobile and can claim open shifts before you call agencies.
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Compliance
Track DBS, training, right to work and clinical competencies automatically. Get alerts before anything expires and export inspection ready reports in seconds.
The complete care workforce toolkit
Every feature is designed for the day to day realities of domiciliary, residential and supported living services.
Multi service Rostering
Visual rotas that fit skills, availability and care plans, adapting to demand quickly.
- Service and site specific rotas
- Shift pattern templates
- Skills and qualification matching
- Open shift broadcasting
- Mobile app with real time updates
- Labour cost tracking
Automated compliance tracking
Automated tracking for DBS, right to work, training and role based competencies.
- DBS status tracking
- Right to work verification
- Training matrix by role and site
- Clinical competency records
- Instant inspection exports
24-Hour Onboarding
Turn applications into active staff in as little as 48 hours with fully digital onboarding.
- Mobile application process
- Automated reference chasing
- Digital contract signing
- Bulk onboarding for peak perios
- Role specific induction and training
Real time service visibility
Live dashboards showing attendance, costs and compliance across every location.
- GPS verified clock in and out
- Live attendance monitoring
- Instant shift notifications
- Multi-site overview
- Real time cost tracking
Go live before your next inspection window
Fast setup designed around care providers’ operational demands and time constraints.
No disruption guaranteed:
- Dedicated care specialist for first month
- 24/7 support during initial week
- WhatsApp hotline for urgent issues
- Optional on site visit for larger implementations
- Run Orta in parallel with your current system until you are confident
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STEP 1Data Migration (Day 1)
Send us your staff spreadsheets, rotas and compliance records. Our team imports everything, keeping your sites, services, roles and shift patterns intact. We work with any format you use today.
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STEP 2System Configuration (Day 1-2)
We configure services and sites, set compliance requirements by role, and build rota templates based on your patterns. Training matrices, DBS and right to work checks are set up from the start.
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STEP 3Team Training & Launch (Day 2)
Short video training for managers and a simple app intro for staff. Start with one service if you prefer, then roll out across sites when comfortable.
